Supply Process Distribution

 

MCG Health, Inc. Supply Process Distribution Department

Welcome to the MCG Health, Inc. Supply Process Distribution Department Web page.  The purpose of this Web page is to briefly familiarize supply chain management customers with the functions and scope of activities performed by the Supply Process Distribution Department in support of the health system.

Introduction

The Supply Process Distribution Department is responsible for providing routine and emergency medical material support to the MCG Health System.

Personnel of this department plan, coordinate, and manage a variety of functional areas pertaining to the requisition, receipt, management, storage, and distribution of medical material, equipment, and services - to include linen and scrubs - used in support of the healthcare mission.


General Information

The Supply Process Distribution Department located in the BL Building is composed of four sections:

  • Supply Services Section (a.k.a. Central Distribution).
    • BL 1009
    • 24 hours a day / 7 days a week.
  • Equipment and Cart Services Section.
    • BL 1009
    • M - F = 7 a.m. to 11 p.m.
    • Wkend = 7 a.m. to 3:30 p.m.
  • Shipping, Receiving and Distribution Services Section.
    • BL 1001
    • M - F = 7 a.m. to 5 p.m.
  • Linen Services Section.
    • BL 1015
    • M - F = 5 a.m. to 8 p.m.
    • Wkend = 7 a.m. to 3:30 p.m.

The Supply Process Distribution Department is directly responsible for the following activities:

  • Receiving of supplies and equipment.
  • Shipping of supplies and equipment.
  • Supply storage and inventory control.
  • Distribution of supplies (including the PAR level program) and equipment.
  • Monitoring of supply and service usage.
  • Code, disaster, and isolation cart inventory, replenishment, and distribution.
  • Movable patient equipment inventory, distribution and cleaning - to include rental specialty bed and surfaces.
  • Linen distribution - to include system owned scrub suit management.

The Supply Process Distribution Department is indirectly responsible for the following activities:

  • Product assessment, evaluation and standardization.
  • Cost savings activities.


Points-of-Contact

General Contact Information:



Supply Services (a.k.a. Central Distribution):

(706) 721-3431


Carts & Equipment Services:

(706) 721-2628


Shipping, Receiving & Distribution Services:

(760) 721-3571


Linen Services:

(706) 721-3579


Specialty Bed / Mattress / Vac Rental                               [M-T 6:30 -3:30 & F 6:30 to 1:30]

(706) 721-9066


Specialty Bed / Mattress / Vac Rental [Wkend / After hrs]

(706) 721-3431







Manager, Supply Process Distribution:  Jonathan Goolsby


Office:

(706) 721-1672


Cell:

(706) 840-0432


Fax:

(706) 721-1673


E-Mail:

jogoolsby@augusta.edu



Distribution Coordinator Supply Services and Carts & Equipment Services:  Jo (LA) Cobb


Office:

(706) 721-6140


Cell:

(706) 513-5959


Fax:

(706) 721-1673


E-Mail:

jcobb@gru.edu



Distribution Coordinator - Shipping, Receiving & Distribution and Linen Services:  Marquita Jones


Office:

(706) 721-3572


Cell:

(706) 840-0283


Fax:

(706) 721-1673


E-Mail:

mjones@gru.edu



Contracted Linen Manager:  Steve Hoffa


Office:

(706) 721-3579


Cell:

 TBD


Pager:

(706) 721-7243 ext. 1119


E-Mail:

shoffa@gru.edu


Stocked Items List

This list details the items that are currently stocked in Supply Services (a.k.a. Central Distribution) as of Q2FY10.  This list is in a MS Excel spreadsheet and can be filtered or searched.  The fields include: PMM Number, Item Description, Manufacture & Vendor Name and Number, and Unit of Measure.  The stocked items list is updated quarterly and can be accessed by clicking on the following link:


Rental Beds & Mattresses & Wound VACs

Requests for rental specilaity beds and/or surfaces must be approved by Case Management.  Monday through Friday 8:00 am to 5:00 pm Case Management will coordinate for these rentals.  After 5:00 pm and on Weekends and Holidays call the Supply Services Section (CD) at 706-721-3431.  A cross reference and list of the KCI product line can be accessed by clicking on the Bed & Mattresses link , a ordering reference guide can be accessed by clicking on the Quick Reference link and a summary of the rental, transfer, and discharge process can be found by clicking on the Rental Process link below:

When a rental specilaity bed and/or surface is no longer needed for patient care, please call the Supply Services Section (CD) at:

  • 706-721-9066 Monday through Thursday 6:30 am to 3:30 pm and Friday 6:30 am to 1:30 pm
  • 706-721-3431 After 5:00 pm and on Weekends and Holidays

Wound VACs are kept in Materials Management's Supply Services Section (a.k.a. CD) until a physician orders a wound VAC for a patient and the device is then sent to the area where needed. The Wound VACs are usually tracked and billed by three identifiers: patient name, patient location, and VAC serial number. The serial number can be found on the barcode sticker on the device and it generally starts with either "VERR" or "VCOK" followed by several numbers (5). Although the patients' location may change, it is imperative that the serial number on the VAC be correctly associated with the patient originally placed. The model of VACs MCG uses are KCI "InfoVACs" and they are to remain in the hospital and should never go home with a patient under any circumstances. KCI does have VACs that are much smaller that are designed for home use and they are named ActiVAC (newer, more common) and VAC Freedom (older model). Please help try to contain costs by following the following procedure for discontinued Wound VACs.

  • When not in use and/or ordered to be discontinued by the physician wound VACs should have the canister removed and placed "unbagged" in soiled utility room on the floor.
  • Materials Management should be called at 706-721-9066 Monday-Thursday 6:30am to 3:30pm and Friday from 6:30am-1pm and at 706-721-3431 afterhours and on weekends and holidays immediately and be provided the patient name and serial number on the VAC.
  • Materials Management will then call or use online ordering to discontinue billing the patient.
  • KCI service employees will then pick up VACs out of soiled utility and take them back to a local warehouse for quality control inspection and cleaning.
  • If a VAC is thought to be malfunctioning please contact Materials Management at the numbers above.
  • If VAC is placed on patient other than one originally called in please contact Materials Management as well as the numbers above.

By following these simple steps we hope to reduce costs associated with incorrect billing and lost equipment.


Code Cart Information

The Equipment and Cart Services Section will supports and maintains a code cart availability program.  All code carts are standardized according to type and can be accessed by clicking on the following links:

  • Adult Code Cart Packing List
  • Pediatric Code Cart Packing List
  • Neonatal Code Cart Packing List

Code cart located in several areas throughout the health system.  A complete list by type and location (as of 1-4-10) can be accessed by clicking on the following link:

  • Code Cart Location List b​y Type


Policies and Procedures

This handbook prescribes the policy and procedures necessary for the operation of the Materials Management - Supply Process Distribution Department, MGC Health, Inc.

This manual provides essential information to the management and staff of the Materials Management - Supply Process Distribution Department on policies and procedures for day-to-day operations and can be accessed by clicking on the following link:


Forms and Flyers


After Hours Emergency Supply / Equipment Acquisitions

In the event of an emergency where you need to obtain Non-StockedMed/Surg supplies or Non-StockedEquipment after normal business hours you can contact the Manager of Purchasing and Contract Management at (706) 840-1387.

In the event an emergency where you need to obtain StockedMed/Surg supplies or Stocked Equipment and they are not available in the Supply Service Section (a.k.a. Central Distribution) you can contact the Manager, Supply Process Distribution at (706) 726-4332 or the Senior Manager for Materials Management at (706) 691-3953.